Outlook html link to attachment

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Question

First, is it possible to set a link in an html-formatted emails body that when clicked will open a file attachment on the same email?

Second, if possible then how can this be done?

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I must thank a fellow comrade for the solution to this. I guess some times you really don’t need to travel far to find someone with a solution.

This is an amendment to the last post I made on this topic with modified code to correctly reference each attachment when there are multiple files attached.

The particular line of code being replaced:

The following code correctly links to each respective file attachment. This particular code syntax is meant for a single file.

For multiple attachments I used the following approach where the variables «_mailMessage» originalAttribute=»href» originalPath=»»cid:<0>«»> » , attach.ContentId, fileName);

For multiple attachments I used the following approach where the variables «_mailMessage» and «_bodyText» are private variables contained within a loop. The variable «fileName» is the friendly name to display so I didn’t think there was need to show how I got this.

After this loop completes I set the «_bodyText» variable to the emails body.

Источник

Attach a file from URL to Outlook email messages

by Ekaterina Pechyonkina , updated on March 13, 2023

Here is one more post continuing the topic of attaching files to email messages in Outlook. I hope you had a chance to read my previous articles related to OneDrive and SharePoint but this time I would like to cover one more way of inserting attachments with the Shared Email Templates add-in.

Shared Email Templates as your personal helpmate

Most of Outlook users are dealing with attaching documents, images and videos to email messages on a daily basis. If you got bored with repeated manual steps, give a chance to Shared Email Templates. Let me outline some benefits and, maybe, you will find them mobile and very timesaving:

the add-in works on Outlook for Windows, for Mac, or Outlook online;
it allows creating teams and sharing common templates with your teammates;
finally, you can equip your templates with multiple macros, personal shortcuts and datasets.

Keeping up with the line, today I’m focused on enclosing files from URL links. To help my task I create a template using the special attachment macro, save it and paste it whenever I want:

That was fast! Try the same and your email recipients or teammates will be able to send and view extra data not limited by their access permissions.

Short way using the ~%ATTACH_FROM_URL[] macro

In this passage, I’m taking the point further to the steps and some important notes everyone should keep in mind. To make it simple, I will give you an example based on my own experience.

From time to time we all need to pull and send the same documents in public use from different pages or websites. I’m not an exception, Shared Email Templates – EULA is one of the most popular demands. Now that’s what I do:

Then I open the Shared Email Templates pane and create a new template.

Tap the Insert macro icon and choose the ~%ATTACH_FROM_URL[] macro from the drop-down list:

Now replace the default text in square brackets with the URL already saved in your clipboard by pressing the Ctrl+V keyboard shortcut:

I fine-tune my template by giving it a name, adding message body and hitting Save:

This tricky path will take just a bit of your attention, but it may save hours of your time. Your team would be in benefit as well since no access permissions or log-in are required. The URL file will be added to a current Outlook message each and every time you paste the template.

Transparent warnings

It might happen that you will see this type of warning when pasting a ready-made template:

Please recall my note from step 1: the size of your attachment must not be greater than 10 MB (10240 KB).

And if you get this message:

I’m afraid you need to revise your link: make sure you don’t put a link copied from OneDrive or SharePoint, it won’t work at all! You can find the articles related to these platforms below.

In conclusion, I should say that it is not easy to cover all the cases and aspects in one post. I will be pleased to help you out if you have any questions, the Comment section is all yours!

You may also be interested in

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How to hyperlink images in Outlook

This article explains how to add hyperlinks to images inserted in Outlook 2013 – 2019 emails. It may sound trivial, but unless you are accustomed with Outlook, adding a hyperlink to an image in Outlook is not as obvious as it should be.

Let’s say you want to insert an image into an Outlook HTML email: the image shows a product and you want to hyperlink it to a specific website / URL.

First of all, you need to insert the image to your email: while you edit your Outlook email, position your mouse cursor where you want the image to be inserted, then go to the Outlook INSERT menu and click on “Pictures”:

In order to add the hyperlink to your image, you need to right click on the inserted image and choose “Hyperlink…“:

A new window will popup, allowing you to define the hyperlink target. Many users get confused on this step, because this Outlook window looks pretty much like a regular Windows File->Browse window and it seems to force you to link the image to a local file. However, all you have to do is to specify the desired URL for your hyperlink image, in the Address field:

As an alternative, if you use a HTML template for your Outlook emails, you can define the hyperlink using regular HTML code (a href).

Источник

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Outlook html link to attachment

Insert link in email body to attached document in Outlook 365

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