Add html to gmail

How to Create & Add an HTML Signature in Gmail

An HTML email signature can make your Gmail messages stand out, and we explain how to create and add it in this article. We also introduce Clean Email as the best Gmail inbox organizer.

How to Create an HTML Signature for Gmail

There are no official Gmail HTML signature templates for users of the popular email service to choose from and customize, but that doesn’t really matter because you can easily create a great-looking sig without them.

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Method 1: Gmail HTML Signature Generators

1. First, you choose from a range of available templates.
2. Then, you customize the template to include your contact information, picture, social media links, and other information.
3. Finally, export the sig so that you can add it to Gmail.

Method 2: Word processing software

To create a professional email signature without actually writing HTML code, you can also use word processing software like Microsoft Word or Google Docs. The trick is to use a tool like Word to HTML to convert the .doc or .docx file to clean HTML code, stripping it of all unnecessary formatting added by your word processing software. You can then add the resulting HTML email signature in Gmail just as easily as a sig created by an online generator. There are many free and paid .doc and .docx Gmail signature HTML templates that you can quickly and easily customize to save time and obtain professional results.

How to Add an HTML Signature in Gmail

Is your HTML sig ready? If so, then you can follow the instructions provided in this section to learn how to insert an HTML email signature in Gmail. If not, then click here for instructions on how to create one.

Add HTML Signature to Gmail in a Web Browser

1. Log in to your Google mail account.
2. Click the Settings gear icon.
3. Choose the See all settings option.

From now on, your new sig will be automatically appended at the end of all outgoing messages. To see how it looks, you can send a message to yourself.

Set Up a Gmail Mobile HTML Signature

1. Launch the Google mail app on your mobile device.
2. Tap the hamburger menu icon.
3. Select the Settings option.

Unfortunately, the mobile app doesn’t support Gmail Android signature HTML code-based sigs and iOS HTML sigs. Only plain text sigs are supported.

If you want to use HyperText Markup Language sigs on your mobile device, then a third-party email client is your only option.

Organize Your Messages (With and Without Signatures)

Now that you know how to create an HTML signature for Gmail, you should learn how to organize your messages to keep your inbox nice and usable.

Clean Email is a leading inbox organizer, and it offers a range of features that make it easy to get rid of unwanted and unnecessary messages.

When you log in to Clean Email for the first time, it will automatically organize all of your messages into easy to review bundles. You can then delete, move, archive, label, and do other things with all emails that have something in common, instead of having to organize your inbox message by message.

Any action performed with Clean Email can be automated with a single click, and removing subscriptions that don’t include an unsubscribe link or blocking annoying senders is just as easy.

1. Go to: https://app.clean.email/
2. Sign in with your Gmail credentials (don’t worry: the app will keep them securely protected).
3. Select the “Emails larger than 10 MB” Smart View.
4. Click Select all to select all matching messages.
5. Click the Trash button.

Besides Gmail, you can use this inbox organizer with all other major email service providers, such as Yahoo, Outlook, AOL, and even your company email accounts.

Add HTML Signature in Gmail — FAQs

Why is my Gmail HTML signature not working?

If your HyperText Markup Language sigs are not working correctly, then it’s possible that you’re sending them in plain text mode. To disable it, click the three vertical dots in the bottom-left corner of the new message compose window and disable the Plain text mode option.

Why does my Gmail signature display incorrectly?

It’s easy to make a mistake when creating a HyperText Markup Language sig, and even a small typo can cause major issues. If your sig is displaying incorrectly, when we recommend you copy & paste it again. If that doesn’t help, create it again from scratch using an online generator or template.

How can I display a Gmail signature that’s hidden by three dots?

To ensure that your sig is visible each time you sent a new message:
1. Open Gmail settings in your web browser.
2. Go to the General tab.
3. Click the “Insert signature before quoted text in replies and remove the ‘—’ line that precedes it” checkbox under Signature.

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How to Send HTML Email in Gmail

David Campbell is the editor of the Right Inbox blog. He is passionate about email productivity and getting more done in less time.

Ever since the introduction of Gmail, the brand has made several changes to its service. Removing the HTML editor was one of the first changes that occurred.

This caused difficulties for a lot of people that enjoyed the functionality of HTML editors. However, even though it’s not as easy as it used to be, it’s still possible to use HTML in Gmail. So you’re probably wondering how you can do it.

In this article, we’ll answer how to utilize HTML for your Gmail emails going forward. You can use this to add signatures, design assets, and more. Let’s talk about the various steps to achieving HTML insertion:

Copy and Paste HTML into Gmail

Step 1. Create the HTML code away from Gmail and then save it as a .html file on your computer.

Step 2. Don’t just copy the raw HTML into your Gmail; otherwise, the recipient will see only the raw HTML as well – like this:

So that isn’t quite right, is it?

Here are the steps you should take to add your code to Gmail.

Let’s Insert HTML into Gmail

Step 1. Grab the code that you saved as an HTML file and open it in your browser of choice. This will enable you to check that you haven’t made any mistakes.

Step 2. From there, you simply need to copy the HTML as it has rendered in the browser.

Step 3. Paste that into your new Gmail compose window.

Step 4. Press send, and then you’re all done.

Things to Look Out for With HTML Emails in Gmail

As you might suspect, there are a few limitations when working in this way. Here are the main ones to look out for.

• External style sheets might not work – Gmail doesn’t offer support for external styles. If you are handy with CSS, you might want to look at embedded CSS and Inline styles as a workaround.
• You can’t use web fonts – unfortunately, there’s no way to import fonts into your HTML, so you’re stuck with the standard choices.
• Images need to be hosted online and publicly available – make sure they’re uploaded somewhere with a public link. A lot of Gmail users use Google Drive for this, but you can also use services like Imgur.

Some Free HTML Editors for You to Use

If you’re just getting started with HTML, there are plenty of free editors on the Internet that will help you practice. Here are 2 of the most popular.

Testing Your HTML Email in Gmail

There are many ways to test whether your carefully crafted email looks good across many different email clients. Even the best HTML can have issues in some email clients.

If you want to do it the old-fashioned – and free – way, then all you need to do is send the email to as many people or different email clients that you can think of.

The issue with this is that it’s incredibly time-consuming.

With that in mind (and if you send quite a few emails in this way), you might want to invest in a tool that can help you check quickly across multiple devices and email clients.

HTMLemailcheck is an excellent tool for this and is relatively inexpensive.

And there you have it – follow these steps, and you’ll be able to easily add HTML to an email in Gmail.

Are you Getting the Most from Your Gmail Account?

There’s a reason why Gmail is the #1 email provider in 2023 with more than 1 billion active monthly users worldwide but that’s not to say it has it’s flaws. Ever wanted to see if someone opened your email or add a note to an email thread? That’s where Gmail extensions come in and in particular Right Inbox

Right Inbox will supercharge your Gmail with these superpowers:

• Email Tracking
• Email Reminders
• Recurring Emails
• Email Follow Ups
• Email Templates
• Plus More

By following these steps above your now able to send a HTML email in Gmail as well as ways you can improve your email productivity by using extensions to your advantage. Happy emailing!

HTML Email Versus Plain Text Email: Pros And Cons

Pros of HTML Email:

You can have greater control over the design of your email with HTML. Since you’re actually editing CSS and HTML, you can structure and format your email exactly how you want it to appear. This can range from the size of your text to the color cues to embed images.

Embed Images

Images are a powerful way to get your message across. There’s a saying that one image is worth a thousand words.

So if you want to insert images without simply attaching them, you can use HTML to format them in the right place.

Links and Multimedia

You may want to link someone back to your main website, a promotion, or your social media profile. In this case, using HTML email can let you insert the exact link you want to use.

Cons of HTML Emails

Your CSS Can be Stripped

There’s no guarantee that your CSS is going to be respected or honored when sending in Gmail. Firstly, Gmail may not register at all.

Secondly, your recipient may have a simple version of email turned on to where they don’t allow HTML emails to come through. Therefore, your message may not be received very well.

Viruses, Scams, and Deliverability

Your email might be registered as spam, therefore it could go into the spam filter. If you’re sending important emails, sending HTML emails might affect your ability to have them read, delivered, and opened.

Complication

Not everyone is well-versed in HTML and CSS. It can be kind of a task to learn how to properly manipulate this code when sending emails.

Best Practices for Sending HTML Emails

1. Responsiveness

Make sure your HTML emails are designed to respond to any screen size or even email provider. Just because you’re sending from Gmail doesn’t mean that the person’s going to open it in Gmail. The same goes for desktop, mobile, or tablet devices.

2. Keep Things Simple

You don’t want to get too busy with HTML. Just because it’s fun to play around with colors, sizes, and other design aspects doesn’t mean that your recipient is going to appreciate it.

3. Use an Email Service

When you use a service like Right Inbox, you can achieve many of the benefits of an HTML email without the downsides. It makes it much easier to format and make templates without experiencing deliverability or design flaws.

How to Send an HTML Email in Gmail – Frequently Asked Questions (FAQ)

Can you send HTML email in Gmail?

Yes, you can. While it’s not as easy as it was in the past, you can follow the step-by-step instructions above to send an HTML email.

What are the benefits of sending an HTML email in Gmail?

You can add custom code such as tracking pixels, images, signatures, and more. In other words, it gives you more freedom over your email format.

Is it safe to send HTML emails in Gmail?

Yes, it’s perfectly safe to send an HTML email in Gmail. As long as you don’t put any malicious code in there, then you’re probably good to go.

However, keep in mind that you should still stick to basic email sending rules. If you insert something that might trigger email spam filters, expect your emails to experience lower deliverability.

Is there an easier way to format my emails instead of HTML in Gmail?

Yes, if you use an app like Right Inbox, you can format your emails with templates and designs, and even sequences that will format your emails the way you want it.

That way you don’t have to mess with any behind-the-scenes code.

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